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Academic Staff Exchange Program

Academic staff exchange program is implemented in the framework of bilateral agreements between SPbU and Partner Universities.


1-90 days depending on the exchange conditions of the respective agreement as well as on the purpose of visit. Maximum 90 days restriction is due to migration legislation of the Russian Federation.


Applicants from Partner Universities should complete their application package (see below) and submit it to the Home International Office or Staff Exchange Coordinator.

We consider an application only if it is delivered to us by a relevant officer of applicant's Home University via e-mail: n.kratina@spbu.ru or j.ditmar@spbu.ru or j.medvedeva@spbu.ru or y.rogozhina@spbu.ru or a.feldt@spbu.ru - as scanned files (*.pdf is a preferable format)

After sending us any applications please always check that documents are delivered!

We DO NOT require original application documents to be sent by post.



  1. Nomination letter sent by Applicant's Home University Staff Exchange Coordinator to the International Research & Technology Department
  2. Staff Exchange Application Form
  3. Copy of travelling passport - page with photo; the copy should be clear and readable

Please mind the 6 months validity rule: Applicant's passport should be valid 6 (six) months beyond the intended exchange period. Otherwise Applicant will be unable to apply for Russian visa.


Despite there are no strict deadlines for making a staff exchange application, we strongly advise our Partners to keep in mind two following aspects:

Invitation & Russian visa

According to our internal procedure of issuing official invitations for exchange participants (which are required for Russian visa application) it takes up to 1 week for EU citizens and up to 1 month for non-EU citizens to prepare an official invitation.

We also need up to 2 weeks after receiving an application package for getting confirmation from the host faculty.

Time required to deliver an original invitation to the applicant should be also taken into account: sending invitations by regular post takes 4-5 weeks, but we are also ready to ship invitations via express post (UPS, DHL etc.) at the expenses of the recipient.

After receiving the official invitation, applicant will need up to 2 weeks to get Russian visa.

Due to above mentioned procedures application packages shall be preferably submitted 2-3 months prior to the beginning of the exchange period.

Accommodation and financial support

Organization of accommodation and financial conditions of stay depend on the respective bilateral agreements.

Please remember that if staying in the Russian Federation for more that 7 workdays all foreign citizens should register their residence during the first days after their arrival.

More detailed information on registration procedures is published here.